Call for Applications – Finance Assistant

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Location: Limbe, Fako Division, South West Region

Position: Finance Assistant

Organization: Girls Excel

Application Deadline: 15th December 2025

ABOUT GIRLS EXCEL

Girls Excel is a girls - and women-led nonprofit organization working to empower adolescent girls and young women across Cameroon and Africa.

Girls Excel is a social impact organisation that designs sustainable programs that equip adolescent girls and young women with the tools (education, protection, and vocational training) so they can address issues affecting their human rights. Girls Excel is committed to fostering dignity, safety, and equal opportunities for adolescent girls and women—especially those living in crisis-affected and underserved communities. We work in close collaboration with different government technical services and INGOs.

We are recruiting a Finance Assistant to support a new protection project targeting women and girls at risk of, or who are survivors of, protection concerns in Kumba. An ideal candidate for this position must be based in Limbe with frequent travel to Kumba.

POSITION SUMMARY

The Finance Assistant will provide essential financial, administrative, and logistical support to ensure effective and compliant project operations.

The role requires strong financial accuracy, understanding of donor financial procedures, and a high degree of professionalism. The Finance Assistant will be based in Limbe, with frequent travel to Kumba to support field activities, payments, procurement follow-up, documentation, and financial monitoring.

The Finance Assistant reports to the Operations Coordinator and works closely with the Admin & Project Assistant and Protection team.

KEY RESPONSIBILITIES

1. Financial Administration & Record Keeping

Maintain accurate financial records for project activities in accordance with Girls Excel financial procedures and donor requirements.
Prepare and record daily financial transactions, including cash and bank payments, ensuring proper supporting documentation.
Assist in managing the petty cash register, daily reconciliations, and safe cash handling.
Support preparation of monthly financial reports, expenditure tracking, and budget monitoring tools.
Ensure orderly filing of vouchers, receipts, payment forms, and financial documents—hard and soft copies.
Process payments for project activities (transport refunds, supplier payments, per diems, venue hire, etc.) in line with Girls Excel and donor financial policies.
Verify supporting documents for accuracy, authenticity, eligibility, and compliance.
Prepare payment vouchers and ensure all documentation is properly signed, stamped, and filed.
Support audit processes by preparing requested documents or summaries.
Ensure that procurement of goods/services follows Girls Excel’s transparent and compliant procedures.
Work closely with the Protection team to ensure timely and compliant expense documentation.
Provide financial briefings to field staff and community volunteers involved in project activities.

4. Budget Monitoring & Reporting

Assist in tracking expenses against the approved project budget.
Flag potential over/under-expenditures early to the Program Coordinator and Operations Coordinator.
Support preparation of donor financial reports and internal budget summaries.
Participate in monthly budget review meetings with the Operations and Program Coordinators.

5. Administrative & Logistical Support

Support procurement processes including collecting proforma invoices, preparing bid comparison forms, and liaising with suppliers.
Support logistics for trainings, meetings, distributions, and monitoring visits.
Maintain inventory records for project materials such as dignity kits, reusable pads, IEC materials, etc.
Assist with administrative tasks such as scanning, printing, filing, and scheduling.

6. Accountability, Safeguarding & Compliance

Strictly uphold Girls Excel’s Code of Conduct, Safeguarding Policy, and Anti-Fraud Policy.
Ensure financial transparency and accountability at all stages of implementation.
Report any suspected fraud, SEA, or misconduct immediately as per organizational procedures.
Ensure beneficiaries receive clear financial information around payments or entitlements.

QUALIFICATIONS & EXPERIENCE

Essential:

HND or Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or related field.
Minimum 1–2 years of experience in finance or administration within a nonprofit, NGO, or humanitarian setting.
Strong knowledge of basic accounting principles, financial documentation, receipts management, and reconciliation.
Experience managing petty cash, activity payments, or field-based financial operations.
Proficiency in MS Excel, Word, and digital finance tools.
Good knowledge of the South West Region, especially Limbe–Kumba operational dynamics.
Experience working with donor-funded projects
Familiarity with humanitarian procurement and compliance procedures.
Experience supporting field teams or community-based initiatives.
Strong written and verbal communication skills in English and Pidgin.